Many conferences incorporate a meeting format with breakout sessions or concurrent sessions. Breakout sessions often complement general sessions whereby the large group will attend the general session keynote speaker and then “break out” into smaller sessions for more specialized learning and discussions. Concurrent sessions are similar to breakout sessions except that they sometimes replace general sessions. For example, an NFL football team may organize concurrent sessions with one session being for the offense, one session being for the defense, and the third session being for the special teams.
In our 30+ years of combined experience, we have identified the most common audio visual set up for breakout rooms and we call it the “meat and potatoes” set. This refers to an effective (and cost effective) set that includes a projector, screen, microphone, mixer, and sound system. Additional commonly requested items include a laser pointer, wireless clicker/slide advancer, wireless microphones, table microphones, and audience microphones.
Concurrent session audio visual needs are often similar to that of a breakout room but often with a bit more “dressing up.” Concurrent sessions are more likely to include AV upgrades such as pipe and drape, fast fold screens, accent lighting, signal switching, and more. Concurrent sessions are essentially concurrent “keynote speaker general sessions.”
Audio Visual Experience is very experienced in supporting conferences ranging anywhere from 0 to 30 or more breakout sessions.